Board management software allows boards and their administrative staff to manage tasks related to meetings, like sharing and editing documents and creating agendas and board packs. It also records minutes. It helps streamline meetings and provides a clear record for board actions. It also ensures the compliance with legal and regulatory requirements. The most effective systems provide a single portal that allows directors to access all documents required for governance before and after a meeting. This helps reduce the chance of misplacing or losing documents and reduces confusion. They also store all documents in one location and make it easy to access, edit and look over documents from any device.
When selecting a provider choose a solution that provides a variety of governance-enhancing functions, including agenda building, meeting preparation and tools for creating minutes, alongside a secure document storage area for reference documents. The solution should also have the ability to provide custom reports, allowing you make the data accessible to every member of your board. It is crucial that the service provider understands and meets your requirements for governance.
A effective board management software will allow you to move quickly from your paper-based system. You can work with your board members to determine those who aren’t utilizing the technology and guide them through the system in a manner that works for their needs. Your board management software vendor will have an entire team of experts to help with this.